Projektkoordinator / Executive Assistant (m/f/d)

• As a modern company, our client manages to constantly develop further and break new ground.

Your Duties:

• Help to ensure the COO's time is spent in the most productive way through management of the COO's calendar, including prioritization and resolution of the many and often conflicting demands for the COO's time
• Manage full business activities of our COO, up to and including calendar
• Coordinate and schedule meetings, travel arrangements, and conferences
• Maintain a six-month look ahead master calendar for COO depicting key region, operating, and customer/site meetings
• Communicate information from the COO to executive leadership team for awareness, alignment and clarity
• Organize and prioritize business information for COO in preparation for executive reviews, including confidential and non-routine data
• Maintain files, board meeting dates, correspondence, and presentations for historical reference
• Maintain current contact information for executives in support of COO communication and teaming
• Receive, screen, and direct incoming calls, and mail and email
• Support visitors as they come in for meetings with COO or executive team

Your Qualifications:

• Solid experience at an executive administrative level or solid experience in an administrative support position
• Ability to work independently or in cross functional teams
• Excellent customer service, teamwork, and interpersonal skills
• Change leader; able to confront and handle ambiguity, and steady under pressure
• Ability to interface effectively with all levels of the organization
• High energy, self-starter
• Positive spirit and purpose driven with strong desire for global impact on people and our world
• Strong oral and written communication skills, including on emails on behalf of the COO
• Strong executive communication skills and judgment in decision making
• English proficiency required and German fluent

Your Benefits:

• A city with a high quality of life that perfectly embraces both modern and traditional values
• 30 days leave per year
• We will create a candidate profile containing your strengths and potential and thus increase your chance of being placed in a position

About Hays:

Our many years of recruitment experience and specialist knowledge of the recruitment market make us a strong partner to have by your side. We maintain intensive relationships with customers across all industries and so can provide specialists with exciting projects and attractive job opportunities. Whether it's working within an international group or with a regional market leader: we look at your interests and experience to locate just the job to suit you. With us, you will find the right working environment - completely free of charge. Register with us and reap the benefits of job offers that are both interesting and relevant to your skills and experience.