Office Manager - Aviation services (m/w/d)

About Vendana: Diverse, exciting and responsible - that's everyday working life with us. Join our team in an extraordinary and exciting field of private aviation. Work on international projects and support our clients with your open and professional manner. We help people in need and support them in organizing and conducting air ambulance flights worldwide. We collaborate with important clients, patient relatives and airlines in various languages. Our various departments ensure an extremely varied working day - certainly no job like any other! We cultivate a positive working atmosphere and attach particular importance to gender equality, fairness, reliability and open and honest communication. Join us in shaping the world from the skies and successfully managing our global missions from our headquarters in Wuppertal!
Your Responsibilities - Contribute to Our Success

• Office Management and Assistance: Support the team in organizing day-to-day operations, handle administrative tasks, and ensure smooth workflows in the office.
• Finance Preparation and Accounting: Assist with bookkeeping tasks and support the preparation of annual financial statements (prior experience is helpful but not mandatory).
• Event and Personnel Organization: Develop concepts for corporate events and client gifts, and manage personnel planning.
• Sales Monitoring: Oversee flight operations, payment deadlines, and order management (no prior experience required).
• External Communication: Conduct research and handle correspondence with external partners.
• Project Management: Oversee and coordinate various projects, ensuring timely delivery, budget adherence, and alignment with company goals. Act as the main point of contact between teams, stakeholders, and external partners.

Requirements - What You Bring to the Role

• A completed commercial training program (e.g., as an office management clerk) and ideally some experience in a similar role.
• Strong sense of responsibility and a structured, reliable approach to work, enabling you to support our teams effectively.
• Flexibility, team spirit, and confidence in handling diverse tasks.
• Excellent communication skills in both German and English (additional languages are a bonus). - Proficiency in MS Office, with a keen eye for detail and accuracy.

What We Offer

• A dynamic team and a company culture where new ideas are welcomed, and initiative is encouraged.
• Exciting tasks and international projects-with opportunities to participate in ground and aerial operations (e.g., by helicopter or private jet).
• Creative freedom and quick decision-making through flat hierarchies and an active open-door policy.
• Flexible working hours and remote work options to fit your lifestyle. 30 days of vacation and a strong focus on work-life balance.
• Regular team events and an office stocked with fresh fruit, drinks, and a snack cupboard.

Ready to Take Off with Vendana GmbH? If you're ready to help shape our vision of innovative private aviation, apply today and join our team! We look forward to meeting you.
*Please note that parts of the hiring process will be in English, as we have an international team and English plays a central role in communication for this position.