- Links Open Vacancies
- Terms and Conditions
- Privacy Policy
This site uses JavaScript for part of its functionality. If you are reading this message, it is because JavaScript was not detected on your computer. Please install and/or enable JavaScript before continuing.
Finance and Administration Assistant
Vacancy #:
7204
Unit:
Sri Lanka Corporate
Organisation:
International Union for Conservation of Nature (IUCN)
Location:
Sri Lanka Country Office, Colombo, Sri Lanka
Reporting to:
Finance and Administration Manager
Work percentage:
100%
Grade:
A2
Expected start date:
21 April 2025
Type of contract:
Fixed-term (23 months)
Closing date:
09 March 2025
BACKGROUND
As a local recruitment, this position will be based in Colombo. Only Sri Lankan residents are eligible to apply.
IUCN is a Membership Union uniquely composed of both government and civil society organizations. It provides public, private and non-governmental organizations with the knowledge and tools that enable human progress, economic development and nature conservation to take place together. IUCN Sri Lanka’s programs support sustainable natural resource management initiatives of Members and Partners.
To support effective project delivery in terms of efficient and effective management of financial resources, procurement activities, donor reporting, bookkeeping and audit support, IUCN seeks a suitable candidate for the position of Finance & Administration Assistant. H/She will be locally recruited and be part of the IUCN corporate team.
JOB DESCRIPTION
KEY RESPONSIBILITIES
The Finance & Administration Assistant will ensure that proper systems are established and maintained to facilitate project management, procurement, donor reporting and fund management in an efficient, effective and accountable manner. Ensure that transactions recorded are in accordance with accepted accounting principles and IUCN policies and procedures and provide the basis for efficient financial management and information system.
SPECIFIC DUTIES
Financial management and accounting
1. Review expense claims ensuring completeness of supporting documents and posting them to the ERP system and follow up with staff to clear pending settlements.
2. Process staff-related payments such as travel advances, medical reimbursements etc.
3. Ensure that all financial transactions are made in accordance with IUCN regulations and procedures and donor guidelines.
4. Assist in arranging vendor payments ensuring completeness of supporting documents
5. Prepare donor financial reports
6. Assist in month-end accounts closing activities
7. Record the expenses of implementing partners in the ERP system
8. Provide necessary financial information for project management, audits and evaluations
Administration
9. Assist in procuring goods and services in collaboration with the Administration Officer and Project Managers according to the applicable guidelines
10\. Handle logistical arrangements for workshops and other meetings.
11\. Prepare monthly OT reports and process for payments through Administration Officer
12\. Update assets register in consultation with Administration Officer
13\. Maintain the records pertaining to fleet of vehicles and ensure timely renewal of license, insurance, and repairs and services are done on time.
14\. Carry out any other responsibilities entrusted by the supervisor
Please Note: The above TOR contains the main responsibilities and duties of this position. However, in an ever-evolving organization such as IUCN staff members are expected to show flexibility in their approach to work and be willing to undertake other tasks that are reasonably allocated to them, but which are not part of their regular TOR. Where any task becomes a regular part of staff member’s responsibilities, the TOR should be changed in consultation between the manager, the staff member and the HR Unit. Anyone of the three may initiate the consultation.
SALARY:
The minimum gross annual salary for this position is LKR 1,692,900.00 While this is an indicative amount effective as of the current date, changes may occur as per IUCN's compensation practices without prior notice. The same applies to other organisations hosted by IUCN.
REQUIREMENTS
- Competencies:
- Attention to detail is required
- High level of personal integrity
- A University Degree in a relevant discipline is required. Qualification from a recognized accounting body (at least Intermediate Level) will be considered with an additional 2 years of experience, in lieu of a Degree.
Experience:
- Have overall experience of 2-4 years and two years of which should be at a similar position in a reputed firm - experience of an INGO is preferred.
- Have a high level of computer skills and hands-on experience in the use of accounting software/ERP system
- Excellent language skills in English and Sinhala (writing, speaking and reading) and a working knowledge of Tamil would be an advantage
APPLICATIONS
Applicants are requested to apply online through the HR Management System, by opening the vacancy announcement and pressing the "Apply" button.
Applicants will be asked to create an account and submit their profile information. Applications will not be accepted after the closing date. The vacancy closes at midnight, Swiss time (GMT+1 / GMT+2 during Daylight Saving Time, DST). Please note that only selected applicants will be personally contacted for interviews.
Other job opportunities are published in the IUCN website:
About IUCN
IUCN is a membership Union uniquely composed of both government and civil society organisations. It provides public, private and non-governmental organisations with the knowledge and tools that enable human progress, economic development and nature conservation to take place together.
Created in 1948, IUCN is now the world’s largest and most diverse environmental network, harnessing the knowledge, resources and reach of more than 1,400 Member organisations and around 16,000 experts. It is a leading provider of conservation data, assessments and analysis. Its broad membership enables IUCN to fill the role of incubator and trusted repository of best practices, tools and international standards.
IUCN provides a neutral space in which diverse stakeholders including governments, NGOs, scientists, businesses, local communities, indigenous peoples organisations and others can work together to forge and implement solutions to environmental challenges and achieve sustainable development.
Working with many partners and supporters, IUCN implements a large and diverse portfolio of conservation projects worldwide. Combining the latest science with the traditional knowledge of local communities, these projects work to reverse habitat loss, restore ecosystems and improve people’s well-being.
www.iucn.org
